Put Team Files in One Place.Keep Work Moving Across Devices.

Our Nextcloud hosting gives your team a shared file workspace. Keep project folders in one place, give colleagues access and send clients a link instead of another attachment.

Start with files and sharing, then consider extra apps as your needs grow. Our current plans show the resources and service features available for your workspace.

Count your existing files, then allow for growth and retained versions. The size of today’s shared folder is only the starting point.

• Measure current project folders and large media files.
• Estimate monthly uploads and how long projects stay active.
• Leave space for deleted-file retention and version history, where enabled.

Keep backup capacity in your wider storage plan and confirm whether backup copies use the same allocation. Review usage after the first month of real work.

This offer is prepared for a Nextcloud workspace. For a server where you install and administer your own mix of applications, compare our VPS hosting.

Use a File Drop link when you want to collect documents. It lets the recipient upload into a folder without browsing its existing contents, when this sharing option is enabled.

1. Create a folder for the handoff.
2. Choose an upload-only link and set the available protection options.
3. Test it in a signed-out browser before sending it to the client.

The sharing guide explains the available link types.

Share with named users or groups and choose the permissions for the work. A colleague preparing a document may need edit access; a client reviewing it may only need to view it.

Public links are a separate access path. Review their passwords, expiry and permissions where enabled, and remove them when the handoff ends. Check folder-level sharing too, since access can come from a parent folder.

Yes. The desktop client can keep selected folders synchronised with your server. Mobile apps let you browse and work with files, with download, offline and upload behaviour depending on the platform and settings.

Do not assume a phone mirrors folders exactly like a desktop. Test the actions your team needs: opening a shared document, uploading a photo and accessing a file without a connection.

See the client guide for platform differences.

Nextcloud Office and Talk provide collaboration options, but their availability depends on installed services, configuration and hosting capacity.

Confirm the chosen plan supports the tools you need before planning around them. For document editing, test your actual file formats. For meetings, test a typical call with the expected participants and network conditions.

1. List the folders, owners and people who need access.
2. Move a small test project first.
3. Compare file counts, open representative files and check permissions.
4. Move the remaining folders in batches, with a clear point at which the team starts using Nextcloud.

Keep the original copy until the migration is verified. Existing sharing links and permissions may need to be recreated.

No. Sync keeps working copies aligned, so a deletion or unwanted edit can also spread. A separate backup gives you a recovery path beyond the active workspace.

A full recovery needs the files, database and configuration, plus relevant custom apps or themes. Confirm backup frequency, retention, storage location and who handles restores for your plan. Test recovery before the workspace becomes essential.

Use the backup guide when defining the recovery scope.

Ordinary file sync is different from live collaborative editing. Overlapping changes can create a conflict that someone needs to review.

For files that are not being edited through a configured collaboration service, agree who is working on them and let sync finish before handing them over. If a conflict appears, compare both copies and keep the intended changes before removing either one.

Your workspace administrator should own users and sharing: adding people, reviewing groups and removing access when roles change.

Confirm the hosting plan’s scope for server updates, monitoring and backups. Keep a named owner for checking warnings and background jobs, and test sign-in, sharing and clients after significant changes.

A dedicated address such as files.example.com makes the workspace easier to recognise. Confirm the domain-mapping process for your selected plan before changing DNS.

• Set up the agreed hostname and HTTPS certificate.
• Verify that the address is accepted by the Nextcloud configuration.
• Connect clients using that final address and test a share link.